City Council, Successor Agency to the Brea Redevelopment Agency and the Brea Arts Corporation Agenda Tuesday, November 15, 2022 5:30 p.m. - Closed Session 5:45 p.m. - Study Session 7:00 p.m. - General Session
Cecilia Hupp, Mayor Glenn Parker, Mayor Pro Tem Christine Marick, Council Member Steven Vargas, Council Member Marty Simonoff, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting. Procedures for Addressing the Council The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State Law prohibits the City Council from responding to or acting upon matters not listed on this agenda. The Council encourages free expression of all points of view. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL DEVICES. There will be no Zoom/Teleconference for the Study Session meeting. Zoom/Teleconference will be available during General Session only, members of the public must contact City Staff at (714) 990-7756 or email cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on the day of the meeting. All written comments received by 12:00 p.m. on the day of the meeting, will be summarized aloud into the record at the meeting. Upon request, Zoom participants will be provided with a Zoom meeting ID and password and will remain muted during the meeting until recognized at the appropriate time by the Council. The meeting will also be broadcast live at www.cityofbrea.net. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
6. PUBLIC HEARINGS - This portion of the meeting is for matters that legally require an opportunity for public input. Audience participation is encouraged and is limited to 5 minutes per speaker.
ADMINISTRATIVE ITEMS - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."
22. November 1, 2022 City Council Regular Meeting Minutes - Approve.
23. November 7, 2022 City Council Special Meeting Minutes - Approve.
24. AB 361 Findings for Special Brown Act Requirements for Teleconference Meetings - Make the following findings: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) the COVID-19 state of emergency continues to directly impact the ability of the members of the City’s legislative bodies (including commissions and committees) to meet safely in person. There is no fiscal impact to the General Fund.
25. Professional Services Agreement (PSA) with Bucknam Infrastructure Group, Inc. for Biennial Pavement Management Plan Update and Inspection - Approve the Agreement with Bucknam Infrastructure Group, Inc. to provide pavement inspection and pavement management plan services in an amount not-to-exceed $31,028.00. A total of $50,000 is budgeted in the Measure M Fund (260-51-5121-4249) for the Pavement Management Plan biennial update. There is no fiscal impact to the General Fund.
26. Authorize Mayor to Execute Electric Vehicle Charging Station License Agreement with Carbon Solutions Group LLC - Execute License Agreement. CSG will be responsible for reimbursing the City for electricity consumed quarterly at a rate equivalent to the City's commodity cost of electricity. CSG will also pay the City the variable revenue share annually based on the chargers' utilization. Approval of this agreement will result in cost savings to the General Fund for electricity costs.
27. Authorization to Purchase Common Stock Shares in California Domestic Water Company - Approve the Common Stock Purchase Agreement to purchase 112 shares of California Domestic Water Company (CDWC) Common Stock for $15,250 per share to increase the City's rights to access water and appropriate $1,708,000 from the Water Utility Fund (420) for the purchase of these shares.
28. Adoption of a new job description and salary table for the position of Building Official and amending the position allocation list for FY 2022/23 to reflect the changes, and placing the new classification in the Administrative and Professional Employees’ Association Bargaining Unit for representation purposes - Approve Resolution No. 2022-072 1) adopting a new job description and salary table for the classification of Building Official; 2) placing the new classification in the Administrative and Professional Employees’ Association (APEA) bargaining unit for representation purposes; and 3) amending the Position Allocation List to include this position in the Community Development Department Administrative Division. One-time and ongoing operating costs for this position are already budgeted within the Building and Safety Division’s operating budget for FY 2022-23.
29. City Manager Employment Agreement Amendment No.2 - Adopt Resolution No. 2022-073 approving amendment No.2 to the City Manager's Employment Agreement. The fiscal impact in FY 2022-23 is $19,676, and the fiscal impact in FY 2023-24 is $12,114. The current budget projected a base salary increase of 3%; therefore these costs have been included and will be factored into the current and future City Budgets.
30. Approval of the Executive compensation plan as amended - Adopt Resolution No. 2022-074 approving the Executive Compensation Plan salaries and benefit policy. The net financial impact is $162,438 to the General Fund and $20,784 to the Non-General Fund for a total of $183,222. There is no fiscal impact to the adopted budget for FY 2022-23 due to built in budget projections. However, on-going costs related to this adjustment will be programmed in the FY 2023-24 budget projections as applicable. There are sufficient funds in revenues over expenditures projected to cover these costs.
31. November 4 and 10, 2022 City Disbursement Registers - Receive and file.
City Council, Successor Agency to the Brea Redevelopment Agency and the Brea Arts Corporation Agenda Tuesday, November 15, 2022 5:30 p.m. - Closed Session 5:45 p.m. - Study Session 7:00 p.m. - General Session
Cecilia Hupp, Mayor Glenn Parker, Mayor Pro Tem Christine Marick, Council Member Steven Vargas, Council Member Marty Simonoff, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting. Procedures for Addressing the Council The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State Law prohibits the City Council from responding to or acting upon matters not listed on this agenda. The Council encourages free expression of all points of view. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL DEVICES. There will be no Zoom/Teleconference for the Study Session meeting. Zoom/Teleconference will be available during General Session only, members of the public must contact City Staff at (714) 990-7756 or email cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on the day of the meeting. All written comments received by 12:00 p.m. on the day of the meeting, will be summarized aloud into the record at the meeting. Upon request, Zoom participants will be provided with a Zoom meeting ID and password and will remain muted during the meeting until recognized at the appropriate time by the Council. The meeting will also be broadcast live at www.cityofbrea.net. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
6. PUBLIC HEARINGS - This portion of the meeting is for matters that legally require an opportunity for public input. Audience participation is encouraged and is limited to 5 minutes per speaker.
ADMINISTRATIVE ITEMS - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."
22. November 1, 2022 City Council Regular Meeting Minutes - Approve.
23. November 7, 2022 City Council Special Meeting Minutes - Approve.
24. AB 361 Findings for Special Brown Act Requirements for Teleconference Meetings - Make the following findings: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) the COVID-19 state of emergency continues to directly impact the ability of the members of the City’s legislative bodies (including commissions and committees) to meet safely in person. There is no fiscal impact to the General Fund.
25. Professional Services Agreement (PSA) with Bucknam Infrastructure Group, Inc. for Biennial Pavement Management Plan Update and Inspection - Approve the Agreement with Bucknam Infrastructure Group, Inc. to provide pavement inspection and pavement management plan services in an amount not-to-exceed $31,028.00. A total of $50,000 is budgeted in the Measure M Fund (260-51-5121-4249) for the Pavement Management Plan biennial update. There is no fiscal impact to the General Fund.
26. Authorize Mayor to Execute Electric Vehicle Charging Station License Agreement with Carbon Solutions Group LLC - Execute License Agreement. CSG will be responsible for reimbursing the City for electricity consumed quarterly at a rate equivalent to the City's commodity cost of electricity. CSG will also pay the City the variable revenue share annually based on the chargers' utilization. Approval of this agreement will result in cost savings to the General Fund for electricity costs.
27. Authorization to Purchase Common Stock Shares in California Domestic Water Company - Approve the Common Stock Purchase Agreement to purchase 112 shares of California Domestic Water Company (CDWC) Common Stock for $15,250 per share to increase the City's rights to access water and appropriate $1,708,000 from the Water Utility Fund (420) for the purchase of these shares.
28. Adoption of a new job description and salary table for the position of Building Official and amending the position allocation list for FY 2022/23 to reflect the changes, and placing the new classification in the Administrative and Professional Employees’ Association Bargaining Unit for representation purposes - Approve Resolution No. 2022-072 1) adopting a new job description and salary table for the classification of Building Official; 2) placing the new classification in the Administrative and Professional Employees’ Association (APEA) bargaining unit for representation purposes; and 3) amending the Position Allocation List to include this position in the Community Development Department Administrative Division. One-time and ongoing operating costs for this position are already budgeted within the Building and Safety Division’s operating budget for FY 2022-23.
29. City Manager Employment Agreement Amendment No.2 - Adopt Resolution No. 2022-073 approving amendment No.2 to the City Manager's Employment Agreement. The fiscal impact in FY 2022-23 is $19,676, and the fiscal impact in FY 2023-24 is $12,114. The current budget projected a base salary increase of 3%; therefore these costs have been included and will be factored into the current and future City Budgets.
30. Approval of the Executive compensation plan as amended - Adopt Resolution No. 2022-074 approving the Executive Compensation Plan salaries and benefit policy. The net financial impact is $162,438 to the General Fund and $20,784 to the Non-General Fund for a total of $183,222. There is no fiscal impact to the adopted budget for FY 2022-23 due to built in budget projections. However, on-going costs related to this adjustment will be programmed in the FY 2023-24 budget projections as applicable. There are sufficient funds in revenues over expenditures projected to cover these costs.
31. November 4 and 10, 2022 City Disbursement Registers - Receive and file.