March 7, 2023 City Council Regular Meeting
»
GENERAL SESSION 7:00 p.m. - Council Chamber Plaza Level CALL TO ORDER/ ROLL CALL - COUNCIL » - 6. Pledge of Allegiance: Boy Scout Troop 707 7. Invocation: Pastor Dan Crane, Formation Church
GENERAL SESSION 7:00 p.m. - Council Chamber Plaza Level CALL TO ORDER/ ROLL CALL - COUNCIL »
6. Pledge of Allegiance: Boy Scout Troop 707 7. Invocation: Pastor Dan Crane, Formation Church
»
8. Presentation: Parks, Recreation and Human Services and Cultural Art Commission Goals and Accomplishments
8. Presentation: Parks, Recreation and Human Services and Cultural Art Commission Goals and Accomplishments
»
9. Report - Prior Study Session
9. Report - Prior Study Session
»
10. Community Announcements
10. Community Announcements
»
11. Matters from the Audience
11. Matters from the Audience
»
12. Response to Public Inquiries - Mayor / City Manager
12. Response to Public Inquiries - Mayor / City Manager
»
CONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience." CITY COUNCIL - CONSENT » - 13. February 21, 2023 City Council Regular Meeting Minutes - Approve. 14. Encroachment License and Public Use Easement Agreement for Private Development at the Northwest Corner of State College Boulevard and Birch Street - Accept and authorize the City Clerk to record the Encroachment License and Public Use Easement Agreement. There is no fiscal impact to the General Fund. 15. Acceptance of the Brea Water Main Replacement Steele Drive Tract and Pleasant Hills Tract, Project Nos. 7453 and 7457 - Accept the Project as complete and authorize the City Clerk to record a Notice of Completion; Accept the Warranty Bond; and Authorize the City Clerk to release the Payment and Performance Bond upon notification from the Public Works Department. 16. Purchase of New Fire Apparatus - Appropriate $891,745.27 from General Fund and authorize the purchase of one (1) ladder/tiller truck for $1,988,161.755. The cost of one ladder/tiller truck is $1,988,161.75. An appropriation of $891,745.27 is required to cover the shortfall. By purchasing this apparatus now and taking advantage of a prepayment discount, the City can save approximately $130,000. The fiscal impact will be to the General Fund. 17. Authorize the Purchase of Playground Equipment for Arovista Park Modernization Project, CIP 7978 - Approve the purchase of playground equipment from seven different manufacturers for a total of $1,987,367.00; and Authorize the City Manager to issue a purchase order change notice in a not-to-exceed amount of five percent of the equipment purchase price. Funding is available in the CIP Budget. 18. Traffic Improvements at the Intersection of Puente Street and Northwood Avenue - Approve Conceptual Signing and Striping Improvement Plan for the intersection of Puente Street and Northwood Avenue; and Direct the City Engineer to implement said improvements. Sufficient funds are available within the Department of Public Works operational budget for installing the traffic improvements. 19. Extension of Professional Services Agreement with Interwest Consulting Group, Inc. - Approve one-year extension of Professional Services Agreement with Interwest Consulting Group, Inc. in the amount not-to-exceed $150,000 per year. There will be no impact to the General Fund. Consultant fees are paid from corresponding CIP project accounts and/or Cost Center accounts. 20. Purchasing System Update – Receive Update and Consider Revisions to the City’s Purchasing Policy Limits - Receive update and consider adoption of Resolution No. 2023-012 designating Purchasing Policy Limits and the Local Vendor Preference Amount for the City’s Purchasing System. There is no direct fiscal impact. 21. Professional Services Agreement with Westberg White Architecture for Brea Senior Center Feasibility Study - Approve the Professional Services Agreement in an amount not-to-exceed $75,000. The Community Development Block Grant (CDBG) funding received for this year is $75,000. The proposed lump-sum fee proposed by Westberg White Architecture falls under this amount, and staff is also requesting the additional $3,000 be used as potential contingency should any additional expenses arise. There is no General Fund impact, and there is no match requirement for the grant. 22. Approval of the Part-Time Employment and Benefits Policy - Adopt Resolution No. 2023-013, approving the Part-Time Employment and Benefits Policy. The estimated fiscal impact of these increases is $128,024 which will be included in the budget for FY 2023-25. 23. Outgoing Payment Log and February 17 and 24, 2023 City Disbursement Registers - Approve. ADJOURNMENT
CONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience." CITY COUNCIL - CONSENT »
13. February 21, 2023 City Council Regular Meeting Minutes - Approve. 14. Encroachment License and Public Use Easement Agreement for Private Development at the Northwest Corner of State College Boulevard and Birch Street - Accept and authorize the City Clerk to record the Encroachment License and Public Use Easement Agreement. There is no fiscal impact to the General Fund.
15. Acceptance of the Brea Water Main Replacement Steele Drive Tract and Pleasant Hills Tract, Project Nos. 7453 and 7457 - Accept the Project as complete and authorize the City Clerk to record a Notice of Completion; Accept the Warranty Bond; and Authorize the City Clerk to release the Payment and Performance Bond upon notification from the Public Works Department.
16. Purchase of New Fire Apparatus - Appropriate $891,745.27 from General Fund and authorize the purchase of one (1) ladder/tiller truck for $1,988,161.755. The cost of one ladder/tiller truck is $1,988,161.75. An appropriation of $891,745.27 is required to cover the shortfall. By purchasing this apparatus now and taking advantage of a prepayment discount, the City can save approximately $130,000. The fiscal impact will be to the General Fund.
17. Authorize the Purchase of Playground Equipment for Arovista Park Modernization Project, CIP 7978 - Approve the purchase of playground equipment from seven different manufacturers for a total of $1,987,367.00; and Authorize the City Manager to issue a purchase order change notice in a not-to-exceed amount of five percent of the equipment purchase price. Funding is available in the CIP Budget.
18. Traffic Improvements at the Intersection of Puente Street and Northwood Avenue - Approve Conceptual Signing and Striping Improvement Plan for the intersection of Puente Street and Northwood Avenue; and Direct the City Engineer to implement said improvements. Sufficient funds are available within the Department of Public Works operational budget for installing the traffic improvements.
19. Extension of Professional Services Agreement with Interwest Consulting Group, Inc. - Approve one-year extension of Professional Services Agreement with Interwest Consulting Group, Inc. in the amount not-to-exceed $150,000 per year. There will be no impact to the General Fund. Consultant fees are paid from corresponding CIP project accounts and/or Cost Center accounts.
20. Purchasing System Update – Receive Update and Consider Revisions to the City’s Purchasing Policy Limits - Receive update and consider adoption of Resolution No. 2023-012 designating Purchasing Policy Limits and the Local Vendor Preference Amount for the City’s Purchasing System. There is no direct fiscal impact.
21. Professional Services Agreement with Westberg White Architecture for Brea Senior Center Feasibility Study - Approve the Professional Services Agreement in an amount not-to-exceed $75,000. The Community Development Block Grant (CDBG) funding received for this year is $75,000. The proposed lump-sum fee proposed by Westberg White Architecture falls under this amount, and staff is also requesting the additional $3,000 be used as potential contingency should any additional expenses arise. There is no General Fund impact, and there is no match requirement for the grant.
22. Approval of the Part-Time Employment and Benefits Policy - Adopt Resolution No. 2023-013, approving the Part-Time Employment and Benefits Policy. The estimated fiscal impact of these increases is $128,024 which will be included in the budget for FY 2023-25.
23. Outgoing Payment Log and February 17 and 24, 2023 City Disbursement Registers - Approve.
ADJOURNMENT