City Council and Successor Agency to the Brea Redevelopment Agency Agenda Tuesday, July 19, 2022 5:30 p.m. - Closed Session 6:15 p.m. - Study Session 7:00 p.m. - General Session
Cecilia Hupp, Mayor Glenn Parker, Mayor Pro Tem Christine Marick, Council Member Steven Vargas, Council Member Marty Simonoff, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting. Procedures for Addressing the Council The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State Law prohibits the City Council from responding to or acting upon matters not listed on this agenda. The Council encourages free expression of all points of view. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL DEVICES. There will be no Zoom/Teleconference for the Study Session meeting. Zoom/Teleconference will be available during General Session only, members of the public must contact City Staff at (714) 990-7756 or email cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on the day of the meeting. All written comments received by 12:00 p.m. on the day of the meeting, will be summarized aloud into the record at the meeting. Upon request, Zoom participants will be provided with a Zoom meeting ID and password and will remain muted during the meeting until recognized at the appropriate time by the Council. The meeting will also be broadcast live at www.cityofbrea.net. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
19. June 21, 2022 City Council Regular Meeting Minutes - Approve.
20. AB 361 Findings for Special Brown Act Requirements for Teleconference Meetings - Make the following findings: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) the COVID-19 state of emergency continues to directly impact the ability of the members of the City’s legislative bodies (including commissions and committees) to meet safely in person. There is no fiscal impact to the General Fund.
21. Accept a $133,244.52 California Highway Patrol Cannabis Tax Fund Grant Program Award for DUI Enforcement Training - Adopt Resolution No. 2022-054 accepting a State of California Cannabis Tax Fund Grant Program (CTFGP) Award for training in the areas of education, prevention, and enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis, in the amount of $133,244.52, for the one-year grant program which began July 1, 2022 and ends June 30, 2023. Adoption of the resolution will result in a reimbursement of $133,244.52 by the State and will offset the General Fund costs.
22. Agreement with Carbon Solutions for Upgrades to Electric Charging Stations at the Brea Civic & Cultural Center - Authorize the Mayor to execute the agreement with Carbon Solutions. Approval of this agreement will result in cost savings to the General Fund for electricity costs.
23. Authorization to Execute Contractual Services Agreement Between City of Brea and NEOGOV for Recruitment and Onboarding Software Services - Approve recommendation that the City Council execute contractual services agreement between the City of Brea and GovernmentJobs.com, Inc. (“NEOGOV”) and on behalf of itself and its subsidiaries PowerDMS, Inc., Cuehit, Inc., Ragnasoft LLC (D/B/A/ PlanIT Schedule), and Design PD, LLC (D/B/A Agency360). The cost of this software over a three-year contract averages $22,469 per year for a total cost of $67,407. Funding will be charged fifty (50) percent to the General Fund (110) and fifty (50) percent to the Risk Management Fund (470).
24. Annual Vehicles and Equipment Purchase Plan for Fiscal Year 2022-23 - Authorize the Purchasing Agent to issue purchase orders in an amount not-to-exceed $1,407,500 for various City vehicles and equipment described in the Annual Vehicles Replacement Plan for Fiscal Year (FY) 2022-23. The City Council adopted Fiscal Year 2022-23 Budget has sufficient funding available for the requested not-to exceed amount for these purchases in the Public Works Department, Equipment Maintenance Division, expenditure account in Mobile Equipment (480-51-5161-4641), Field and Shop Equipment (480-51-5161-4621), Community Benefit & Economic Development Fund (140-21-2131-4641) and General Fund (110-22-2211-4641 and 110-22-2231-4641).
25. Approval of Fiscal Year 2022-23 Property Tax Rate to Fund the City's Paramedic Program - Adopt Resolution No. 2022-055, a Resolution of The City Council of the City of Brea fixing the rate of tax upon the taxable property within the City of Brea for the Fiscal Year 2022-23 necessary to maintain a mobile intensive care program known as paramedics within the area of the City of Brea and certifying said rate of taxation to the Orange County Auditor-Controller. The estimated paramedic tax levy, net of the amount retained by the Successor Agency, is projected to generate $5,539,213 to the City of Brea in Fiscal Year 2022-23. The revenue collected will cover approximately 85.0% of the $6,514,204 of estimated program costs. The difference is to be funded from the City's General Fund in the amount of $683,193 and other revenue sources in the amount of $291,798. Another revenue source includes pass-thru revenue received for Advanced Life Support (ALS) ambulance transport services.
26. Self-Contained Breathing Apparatus Replacement - Ratify the order placed with All Star Fire Equipment for the purchase of Scott Air-Paks, SCBA bottles, masks, and voice amplifiers in the amount of $289,829.49 including sales tax. Funds have been appropriated in the Public Safety Augmentation Fund (172) in the amount of $289,830 for this expenditure. The Public Safety Augmentation Fund (172) is restricted for use on public safety needs. There is no fiscal impact to the General Fund.
27. Amend Executive Compensation Plan to Set the Employer Medical Health Benefit Contribution Amount to the Public Employees’ Medical and Hospital Care Act (PEMHCA) Minimum - Approve Resolution No. 2022-056, amending the Executive Compensation Plan to set the Employer Medical Health Benefit Contribution Amount to the Public Employees’ Medical and Hospital Care Act (PEMHCA) at an equal amount for executives and retired annuitants. This action will reduce the employer medical health benefit contribution to the PEMHCA minimum for Executives and retired annuitants effective September 1, 2022.
28. Applicants Agent Resolution for Homeland Security Funds - Adopt Resolution No. 2022-057, authorizing and designating City staff to perform as an Applicants Agent to complete and sign State and Federal documents related to homeland security, disaster response and disaster recovery.
29. Monthly Report of Cash Investments for the City of Brea for Period Ending May 31, 2022 - Receive and file.
30. Outgoing Payment Log and June 24 and July 1 & 8, 2022 City Disbursement Registers - Receive and file.
31. Monthly Report of Cash Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ending May 31, 2022 - Receive and file.
32. June 24 and 30, 2022 Successor Agency Disbursement Registers - Receive and file.
ADMINISTRATIVE ITEMS - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."
City Council and Successor Agency to the Brea Redevelopment Agency Agenda Tuesday, July 19, 2022 5:30 p.m. - Closed Session 6:15 p.m. - Study Session 7:00 p.m. - General Session
Cecilia Hupp, Mayor Glenn Parker, Mayor Pro Tem Christine Marick, Council Member Steven Vargas, Council Member Marty Simonoff, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting. Procedures for Addressing the Council The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State Law prohibits the City Council from responding to or acting upon matters not listed on this agenda. The Council encourages free expression of all points of view. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL DEVICES. There will be no Zoom/Teleconference for the Study Session meeting. Zoom/Teleconference will be available during General Session only, members of the public must contact City Staff at (714) 990-7756 or email cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on the day of the meeting. All written comments received by 12:00 p.m. on the day of the meeting, will be summarized aloud into the record at the meeting. Upon request, Zoom participants will be provided with a Zoom meeting ID and password and will remain muted during the meeting until recognized at the appropriate time by the Council. The meeting will also be broadcast live at www.cityofbrea.net. Special Accommodations In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
19. June 21, 2022 City Council Regular Meeting Minutes - Approve.
20. AB 361 Findings for Special Brown Act Requirements for Teleconference Meetings - Make the following findings: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) the COVID-19 state of emergency continues to directly impact the ability of the members of the City’s legislative bodies (including commissions and committees) to meet safely in person. There is no fiscal impact to the General Fund.
21. Accept a $133,244.52 California Highway Patrol Cannabis Tax Fund Grant Program Award for DUI Enforcement Training - Adopt Resolution No. 2022-054 accepting a State of California Cannabis Tax Fund Grant Program (CTFGP) Award for training in the areas of education, prevention, and enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis, in the amount of $133,244.52, for the one-year grant program which began July 1, 2022 and ends June 30, 2023. Adoption of the resolution will result in a reimbursement of $133,244.52 by the State and will offset the General Fund costs.
22. Agreement with Carbon Solutions for Upgrades to Electric Charging Stations at the Brea Civic & Cultural Center - Authorize the Mayor to execute the agreement with Carbon Solutions. Approval of this agreement will result in cost savings to the General Fund for electricity costs.
23. Authorization to Execute Contractual Services Agreement Between City of Brea and NEOGOV for Recruitment and Onboarding Software Services - Approve recommendation that the City Council execute contractual services agreement between the City of Brea and GovernmentJobs.com, Inc. (“NEOGOV”) and on behalf of itself and its subsidiaries PowerDMS, Inc., Cuehit, Inc., Ragnasoft LLC (D/B/A/ PlanIT Schedule), and Design PD, LLC (D/B/A Agency360). The cost of this software over a three-year contract averages $22,469 per year for a total cost of $67,407. Funding will be charged fifty (50) percent to the General Fund (110) and fifty (50) percent to the Risk Management Fund (470).
24. Annual Vehicles and Equipment Purchase Plan for Fiscal Year 2022-23 - Authorize the Purchasing Agent to issue purchase orders in an amount not-to-exceed $1,407,500 for various City vehicles and equipment described in the Annual Vehicles Replacement Plan for Fiscal Year (FY) 2022-23. The City Council adopted Fiscal Year 2022-23 Budget has sufficient funding available for the requested not-to exceed amount for these purchases in the Public Works Department, Equipment Maintenance Division, expenditure account in Mobile Equipment (480-51-5161-4641), Field and Shop Equipment (480-51-5161-4621), Community Benefit & Economic Development Fund (140-21-2131-4641) and General Fund (110-22-2211-4641 and 110-22-2231-4641).
25. Approval of Fiscal Year 2022-23 Property Tax Rate to Fund the City's Paramedic Program - Adopt Resolution No. 2022-055, a Resolution of The City Council of the City of Brea fixing the rate of tax upon the taxable property within the City of Brea for the Fiscal Year 2022-23 necessary to maintain a mobile intensive care program known as paramedics within the area of the City of Brea and certifying said rate of taxation to the Orange County Auditor-Controller. The estimated paramedic tax levy, net of the amount retained by the Successor Agency, is projected to generate $5,539,213 to the City of Brea in Fiscal Year 2022-23. The revenue collected will cover approximately 85.0% of the $6,514,204 of estimated program costs. The difference is to be funded from the City's General Fund in the amount of $683,193 and other revenue sources in the amount of $291,798. Another revenue source includes pass-thru revenue received for Advanced Life Support (ALS) ambulance transport services.
26. Self-Contained Breathing Apparatus Replacement - Ratify the order placed with All Star Fire Equipment for the purchase of Scott Air-Paks, SCBA bottles, masks, and voice amplifiers in the amount of $289,829.49 including sales tax. Funds have been appropriated in the Public Safety Augmentation Fund (172) in the amount of $289,830 for this expenditure. The Public Safety Augmentation Fund (172) is restricted for use on public safety needs. There is no fiscal impact to the General Fund.
27. Amend Executive Compensation Plan to Set the Employer Medical Health Benefit Contribution Amount to the Public Employees’ Medical and Hospital Care Act (PEMHCA) Minimum - Approve Resolution No. 2022-056, amending the Executive Compensation Plan to set the Employer Medical Health Benefit Contribution Amount to the Public Employees’ Medical and Hospital Care Act (PEMHCA) at an equal amount for executives and retired annuitants. This action will reduce the employer medical health benefit contribution to the PEMHCA minimum for Executives and retired annuitants effective September 1, 2022.
28. Applicants Agent Resolution for Homeland Security Funds - Adopt Resolution No. 2022-057, authorizing and designating City staff to perform as an Applicants Agent to complete and sign State and Federal documents related to homeland security, disaster response and disaster recovery.
29. Monthly Report of Cash Investments for the City of Brea for Period Ending May 31, 2022 - Receive and file.
30. Outgoing Payment Log and June 24 and July 1 & 8, 2022 City Disbursement Registers - Receive and file.
31. Monthly Report of Cash Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ending May 31, 2022 - Receive and file.
32. June 24 and 30, 2022 Successor Agency Disbursement Registers - Receive and file.
ADMINISTRATIVE ITEMS - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."